Enrollment Agreement

— Application and Enrollment Terms—

Application and Admission: Admission as an F-1 student in the Intensive English program requires: 1) completed application and enrollment agreement; 2) copy of biographical page of passport; 3) financial guarantee; and, 4) payment of $75 non-refundable application fee. A shipping fee of $50 (regular mail) or $75 (express mail) is required to mail admission packets to students. Students in other visa categories may be admitted, subject to approval, and have the same requirements, except a financial guarantee may not be required.

Enrollment and Financial Obligation: This agreement is valid from the starting term indicated on page 1 for the enrollment period indicated on page 1, including any services before or after each term and the duration of homestay. An extension is signed for subsequent terms. The period of financial obligation at PIA is one term, as applicable. PIA will provide an invoice to the agent or student before the start of each term.

— Homestay —

Homestay Application: Applications are due 30 days before the move-in date. Applicants must provide accurate and complete information. Failure to provide accurate information may result in removal from the program.

Homestay Fee: Payment of a $350 non-refundable homestay placement fee is required. Homestay Room and Board is $225 per week, which must be paid directly to PIA. For periods of less than one week, this amount is pro-rated to $32.14 per night. Students are prohibited from making payments directly to host families.

— Payment Terms and Conditions —

Due Dates: The application fee is due at the time of application. The homestay placement fee is due 30 days before the move-in date. Tuition and course fees are due the first day of classes. For homestay payments, students must either pay for 12 weeks or more upfront or set up a recurring credit card authorization form. The first homestay room and board payment is due on or before the first day the student moves into homestay. Subsequent payments are due six calendar days before the end of the paid period. Charges for optional services are due when the service is requested. Payments for activities are due by the set deadlines.

Late fees: A $50 late fee is added to any fee not paid within six calendar days of the due date. An additional $50 fee is added for each additional week beyond the due date.

Payment Methods: All payments are made either directly to PIA or through PIA partner agencies. Direct payments can be made by credit card (Visa, MasterCard, or Discover), traveler’s check (payable to PIA), cash, or bank wire. Receipts are provided electronically.

Refund Policy: All paid tuition and/or course fees, except non-refundable fees, will be refunded to students who do not attend any classes. In the event that a class is canceled by PIA, all tuition and/or course fees paid by the student, including applicable non-refundable fees, will be refunded.

First Period of Financial Obligation: For students who withdraw or are terminated during their first four weeks of classes, PIA will retain tuition and/or course fees applicable to the first four weeks. For students who withdraw or are terminated after their first four weeks of classes, but before the mid-point of classes, when the mid-point is more than 4 weeks after the start of classes, PIA will retain prorated tuition and/or course fees. For students who withdraw or are terminated after the mid-point of classes, when the mid-point is more than 4 weeks after the start of classes, PIA will retain all tuition and/or course fees.

Subsequent Periods of Financial Obligation: For students who have completed their first period of financial obligation and who withdraw or are terminated before the mid-point of classes during any subsequent term or session, PIA will retain prorated tuition and/or course fees. For students who withdraw after the mid-point of classes during any subsequent terms, PIA will retain all tuition and/or course fees.

Prorated refunds will be calculated on a weekly basis. PIA will consider a partial week the same as if a whole week were completed, provided the student was present at least one day during the scheduled week. An enrolled student that has attended at least one class during a term or session will be administratively withdrawn from classes by PIA automatically after failure to attend class for 30 calendar days or immediately upon I-20 termination, as applicable.

Homestay: PIA will refund a prorated portion of any unused prepaid room and board fees with two weeks’ advance notice of the date of departure. Prorated refunds are calculated on a nightly basis. Should a student not provide two weeks’ notice, fees for the notice period will be deducted from any refund.

Optional Services and Activities: Airport transfers are refundable with 24-hour advance notice of cancellation. Shipping is only refundable if the service is not used. Tutoring is refundable with 24-hour advance notice of cancellation. Activities are refundable up to the set deadlines.

Refund Issuance: If an applicant never attends class, all refunds due will be made within 45 calendar days of the first scheduled day of class or the date of cancelation, whichever is earlier. If a student that has attended a class is due a refund of tuition, the refund will be made within 45 days of the date of notification of withdrawal, administrative withdrawal by PIA, or expulsion. All other refunds are issued within 45 days of the cancellation. Refunds are issued according to the original payment method when possible. For payments made through an agent, PIA is contractually required to issue any refunds to the agent, unless otherwise directed by the agent. For payments made by credit card, any refund due will be processed to the same credit card. For payments made by cash, check/travelers check, or bank wire, a check will be issued to the student. In the event that the student’s tuition for the term has not been paid, PIA prorates the amount due, in compliance with the stated refund policy, and collects the amount due from the student or agent. A record of refund calculations is kept in the student’s file.

Textbooks: Students are required to purchase their own textbooks each term. If a student must repeat a class, he or she may be required to get a clean copy of the textbook.

-- Releases –

Publicity Rights: PIA students agree to be photographed, videorecorded, or audiorecorded on campus or during school activities off campus. PIA has all publicity and artistic rights to use these materials, students' first names, quotes, and any multimedia shared with PIA in any promotional or published materials.

Release of Liability: PIA’s liability to a student for any failure to provide services or a certain level of services shall be limited to the tuition and fees paid by the student for that service. To the fullest extent allowed by law, the student voluntarily waives and releases PIA and its officers, directors, and employees from any and all liability, claims, demands, or actions for any loss, damage, or injury that relates to, arises out of, or is connected to any program provided to the student by PIA, including but not limited to instruction, school activities, volunteering, transportation, and homestay, except in cases of gross negligence or willful misconduct by a PIA employee.

Medical Release: In the event of illness or injury, PIA students grant permission to any appropriate medical authority to examine and treat them, as well as to refer them to outside physicians. PIA students are responsible for purchasing and maintaining health insurance and are responsible for any medical expenses.

Consent to Release: PIA students authorize PIA to release pertinent information to their host family, university, overseas agency, sponsor, family members, emergency contacts provided to PIA, and health insurance representatives.

-- Policies and Procedures –

PIA Rules, Policies, and Procedures: Students shall comply with the rules, policies, and procedures adopted by PIA, including those outlined in the Student Handbook (available at https://www.piaschools.edu/life-in-portland/student-life/). Such policies, rules, and procedures do not form a contract between PIA and student, do not make any warranties, and may be amended by PIA from time to time. Failure to abide by the rules, policies, and procedures may result in a student being expelled or administratively withdrawn from classes or excluded from homestay, activities, or other PIA programs.

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Declaration: By agreeing below, the student is certifying that he/she had sufficient time to read and understand this agreement and the terms and conditions contained herein, including seeking translation as needed, and has chosen to enroll at PIA. (If the student is under 18 years old, a sponsor’s agreement is required and a paper application for will be emailed for signature).